This policy explains how the Said Foundation uses the personal information we collect from you when you visit the Said Foundation’s websites. By visiting the Said Foundation’s websites you are consenting to our use of your information in this way.
We may make changes to this policy so please check from time to time for any updates.
Information about you we may collect and use
You may give us your name and contact information by:
- filling in forms on our websites
- subscribing to our publications, newsletters and updates about our activities and events
- registering for or enquiring about our activities, events and services
- contacting us through our websites
- reporting problems with our websites.
You may provide your name, contact information and other personal information to us if you:
- apply for a job at the Said Foundation
- apply for a grant
- apply for a Said Foundation scholarship
- respond to our surveys
We may also receive information about you from third parties, for example from our service providers. When you visit our sites, we use third party services to collect certain technical information from your device including standard internet log information ie Internet Protocol (IP) address, browser type and version, and page interaction information.
How we use your information
We use the information you give us to:
- send you the publications, newsletters and updates that you have subscribed to
- provide you with the services and the information about our activities and events that you have requested
- conduct surveys and process your response to any survey you participate in for research, evaluation and statistical purposes
- ensure that content from our sites is presented in the most effective manner for you
- otherwise communicate with you in connection with our charitable aims and activities.
If you apply for a Said Foundation grant, any information we collect will be used in accordance with the Grant Privacy and Confidentiality Statement provided during the grant application process.
If you apply for a Said Foundation scholarship, any information we collect will be used in accordance with the Scholarship Programme Privacy Statement which can be seen here.
The technical information we collect when you visit our sites is used for site administration and internal operations (ie troubleshooting, data analysis, testing, research, statistical and survey purposes). This enables us to improve our sites to ensure that content is presented in the most effective manner for you and for your device, to allow you to participate in interactive features of our services when you choose to do so, and as part of our efforts to keep our sites safe and secure.
Sharing your information
For the purposes described above, we may share your personal information with different parts of our organisation.
We may also share your information with our service providers, suppliers, partners, associated organisations and agents, some of whom may be based outside the European Economic Area.
The Foundation will not sell your personal data to third parties under any circumstances, nor do we permit third parties to sell on the data we have shared with them. Any transmission of data to or from external partners is managed through agreed processes that comply with the General Data Protection Regulation.
Looking after your personal information
We securely store all information you provide to us. As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our sites; any transmission is at your own risk.
Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access.
You have the right to ask us not to use your personal information for marketing purposes by checking certain boxes on the forms we use to collect your information, or by contacting us.
If you have concerns about the way the Said Foundation collects, processes or stores your personal data then you have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns.
You have the right to access information held about you. If you wish to do so, you should send your request in writing to firstname.lastname@example.org. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
Our sites may contain links to and from the websites of third party affiliates. These sites have their own privacy policies which you are advised to read. We accept no responsibility or liability for such policies.
The Controller for your personal data is the Said Foundation, and we can be contacted by email at email@example.com or by post at 24 Queen Anne’s Gate, London SW1H 9AA.
Our Data Protection Officer is responsible for monitoring compliance with relevant legislation in relation to the protection of personal data, and can be contacted by email at firstname.lastname@example.org or by post at 24 Queen Anne’s Gate, London SW1H 9AA.
Please contact us at email@example.com if you have any concerns or questions about the above information or you wish to ask us not to process your personal data for particular purposes. Where you have specific requests relating to how we manage your data, we will endeavour to resolve these, but please note that there may be circumstances where we cannot comply with specific requests.
Last updated: 8 May 2018
Cookies allow us to recognise and count your visits, and to see how you move around our sites while you are using them. This helps us to provide you with a good experience while you browse and to improve the way our sites work, for example by making sure you can find what you need.
Cookies are also set when you:
- click on social networking buttons in our pages
- watch videos
- register for services
take part in surveys and other activities.
As well as the cookies we set, we may use third party cookies and other similar technologies set by other websites when you visit them to help us to understand some simple information about the age, location and interests of the people who visit our sites. Third parties may use these technologies to collect or receive information from our website and elsewhere on the internet and use that information to provide measurement services and to target adverts.
We only ever use this information in aggregate, and never associate it with any personal information that might identify you.
You can opt out of tracking from all participating companies through the European Interactive Digital Advertising Alliance 'Your Online Choices' (opens in a new tab) site. In the UK, click on the 'Your ad choices' menu option (opens in a new tab).
By continuing to use our sites and by using video and social media functionality, you consent to the relevant cookies being set on your device.
For general information about cookies, and how to control and disable them, please visit www.allaboutcookies.org (opens in a new tab)
Cookies we use on our sites by type
Across our sites we may make use of Flash files, which present information, allow integration with third parties (such as YouTube) and can offer a richer online experience. We have strived to identify any Flash elements that are likely to set cookies but, at this point in time, we cannot guarantee the status of every Flash file. Adobe offers a tool to monitor and remove Flash cookies.
We use web beacons (opens in a new tab) like Facebook Pixel to understand what users of our site do after clicking a link in an email that we’ve sent to a list of subscribers, or clicking on an advert we’ve placed on Facebook. This information helps us to improve the content we make, reach people who are interested in our work with our advertising and social activity, and measure how effective our advertising and newsletters are, without personally identifying individual site visitors, newsletter subscribers or Facebook users.
The following table is a list of the cookies we use, why we use them, and on which of our sites.
When required, cookies beginning with 'SESS' are used to track an individual's persistent status, such as whether they are logged in.
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.